Parents Club Meeting Minutes Mon April 7,2014

Date:                   Monday, April 7, 2014

Location:             Welles Dining Hall Balcony

Parents Club Officers/Board/Parents Club Members Present/Conference Call:

Deborah Flaherty, Theresa Ambord (via conference call) Lynette Stowell (via conference call), Deb Olson, Judy Rutherford, Lori Kelley, Lindsey McClellan, Carla Schoenenberger, Amy Marshall, Dee Nierzwicki (Zippy Shell)

A.         Call to Order:   The meeting was called to order at 6:50 p.m. Opening comments and introductions were made.  PC Mission Statement was read by Deborah Flaherty.

B.         Treasurer’s Report: Attached to the Meeting Minutes. Money is being transferred in increments from our private Parents Club checking account to the SJNMA PC checking account that now goes through the Finance Office. Any expenses should still be turned into Wendi Hall for reimbursement.

C.         Enrollment Activities/Update:    Judy Rutherford gave an update on Summer Camps and Summer Ops fast approaching.  Joe Sevenz is currently in Minnesota and Judy will be traveling to Madison on April 10^th. First Formation is starting Friday, April 11^th. There are currently 10 families signed up. Lori Kelley will attend the Welcoming Session Friday morning to answer PC questions. There will be an Open House at SJNMA on Saturday, April 12^th.  Recruitment meetings are also occurring at Lovell’s of Lake Forest, Illinois April 15^th and April 29^th.  Further potential recruitment with AAU Basketball tryouts and practices being held at the SJNMA Gymnasium. Parents and athletes have been on campus since February.  All events they are participating in are posted on the main SJNAM Website.

D.           Families Weekend

·        Golf Outing: The Spring Families Weekend PC Golf Outing will be held on Friday, April 25^th from 8:30 a.m. – Noon on the SJNMA golf course. Registration forms can be found on ParentsWeb web forms and resources tab. “Best Ball” format. FUN event! Contact Carla Schoenenberger at carla.schoenenberger@gmail.com for questions. Also looking for hole sponsorships and volunteers. Clubs and carts are available for use. The clubs are free and the carts are an additional $15.  It was decided that we do need a minimum number of 27 golfers to make this event possible. This motion was made by Lori Kelley and seconded by Amy Marshall. We currently have 14 golfers registered and four holes sponsored.

·        Parents Club Table - The PC will have a table set up in the Academic Building during Parent Teacher conferences on Friday, April 25^th from 12:30 pm – 5:15 pm and on Saturday, April 26^th from 8:30 am – 12:15 pm. Parents Club will be available to answer questions, sell fleece blankets, and take registrations. Lynette Stowell has organized a volunteer list through Sign Up Genius for the PC table. We need help for several time slots especially on Friday afternoon. Please access www.SignUpGenius.com/go/10C0B4AA5AA29A4FF2-families 

·        Presentation by Dr. Reichart Friday, April 25^th at 1:00 p.m. in the Chapel- Phenomenal opportunity to hear how he is coaching the Staff of St. John’s on teaching boys. He is the author of “Reaching Boys, Teaching Boys”. Lori Kelley suggested a video of his presentation for those parents unable to attend. Perhaps it could be accessed through ParentsWeb or a link. Deborah Flaherty will discuss the possibility with John Thornburg.

·        Excalibur Event- Fundraising dinner and auction for SJNMA. BidPal will be available this year for auction items. Still looking for donations of timeshares, weekend get-away and trips for the Live Auction. If you are able to donate any of these items or other items for the silent auction, please contact Cindy Trione at ctrione@sjnma.org . For BidPal information go to bidpal.net/sjnma or the Excalibur website www.sjnma.org/giving/the-excalibur.cfm.

·        Parents Club Excalibur Donation - PC will be donating a handmade quilt to the Excalibur event. Sara Carroll-Anderson has spent countless hours in assembling a very beautiful quilt to be bid on during the Live Auction. She also completed a separate pillow representing the Senior Class. If you would like to view the quilt and pillow they will appear on the Excalibur website www.sjnma.org/giving/the -excalibur.cfm. They will also be posted on the ParentsBlog and PC Facebook page.

·        Sunday, April 27^th Parents Club Meeting- Will take place in the Chapel  12-1pm. This meeting will address the financials for PC and go over the preliminary plans for next academic year. Will also vote on Proposed Executive Board for 2014-2015 SY.

o   President-Lori Kelley

o   Vice President- Amy Marshall

o   Secretary-Carla Schoenenberger

o   Treasurer-Wendi Hall

Proposed term change for Executive Board. Recommend amendment to the Operating Procedures to reflect a term for the Board of June 1^st to May 31^st. A big part of Parents Club is assisting with recruiting during Open Houses, First Formation, Summer Ops and Summer Camps.  This change would require a vote of the Parents Club at the next meeting. Deborah Flaherty will make the proposed changes to the By-Laws and a vote will be taken at the Spring Families Weekend Meeting.

E.            May Staff Appreciation Breakfast

·        Sara Carroll-Anderson has graciously accepted organizing this event for the Staff of SJNMA. The breakfast is scheduled for Wednesday, May 14^th. Sara will be contacting the parents who signed up for this event at the beginning of the school year. If you would like to volunteer for this event, provide a breakfast dish, or make a donation please contact Sara at secarroll@sbcglobal.net.  This is a great way to thank the Staff at SJNMA for all that they do for our cadets.

F.            End of Semester Packs

·        Theresa Ambord and Lori Kelley will be coordinating the End of Semester Packs to close out this school year. The Senior packs will need to be assembled earlier and distributed prior to their end of semester projects. Theresa will contact Joe Niemcyzk to confirm the seniors’ schedule. She will also confirm best date of assembly and distribution of the remainder of the cadets’ packs. There is still time to order an End of Semester Pack.  If you would like to order an End of Semester Pack for your cadet or would like to help with the Packs please contact Theresa directly at theresa@ambord.org.

G.           Graduation Weekend     May 22^nd – May 26^th

·        Letter Opener Presentation- Gift to each Senior from the Parents Club. Chaplain Jeffries has coordinated the purchase of the letter openers. Deborah Flaherty will confirm with Chaplain Jeffries the time and place of presentation.  The schedule for Graduation Weekend will be posted on ParentsWeb. All are encouraged to attend.

H.           Proposed Sale of “Parents Club Coins”/Water Bottles

·        Lori Kelley and John Rodas have researched possible fundraising ideas for next SY. Polar Water bottles can be purchased for $7 (sell for $10). We would receive a further 10% discount on purchase price. These water bottles are insulated and would include the SJNMA logo. Also researched “Parents Club” coins. These coins are challenge coins/memory coins the size approximate size of a half-dollar. The coins would have an image from SJNMA on one side and the SJNMA logo on the other. The images would be on a brass coin and the images in colored enamel.  The cost of the coins would be $3.70 for 250 coins (sell for $7). An additional discount would be available. Further approval the images would need to be confirmed through Jamie Buege.  Deb Olson made a motion for further research on these items. Seconded by Lynette Stowell.

I.             Meeting Adjournment:   A motion was made by Lori Kelley to adjourn the meeting and seconded by Carla Schoenenberger. Meeting adjournment at 8:35 pm. Next Parents Club Meeting is during Spring Families Weekend on Sunday, April 27^th at 1:00pm in the Chapel.  All are welcome to attend.